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Recruiter Terms & Conditions

The following Terms & Conditions (‘Terms’) form a legal agreement between you, the recruiter, and the Royal Meteorological Society (‘RMetS’) for the use of our Job Board Website and any services provided by us through it.

The Royal Meteorological Society is a UK registered charity (registered charity no. 208222), whose registered office is: 104 Oxford Road, Reading RG1 7LL.

By proceeding to access any service (‘Service’) offered through this site, you agree to the following terms which together with our website ‘Terms of Use’, our ‘Privacy and Cookie Policy’ and our ‘Acceptable Use Policy’ will expressly apply to any service offered by us to you. If you do not agree to the following terms you must discontinue using and accessing this site and service(s).

There terms may be updated periodically and you are advised to check on a regular basis so as to be aware of any changes.

1. Definitions

1.1 Other than as provided for in clause 1.2 below, the definitions and interpretations contained in our Job Board Website Terms of Use Policy shall apply to these Terms & Conditions.

1.2 In these terms:

Account: Means the account which is set-up by or for you to use our Job Board Website and Service.

Candidate: Means a person authorised by us to access and use the Job Board Website and any services confirmed by us to them, subject to our terms & conditions.

Recruiter: Means you (or as the context may require) a company authorised by us to access and use the Job Board Website and any services confirmed to them by us, and to access and use the personal data of a candidate, subject to these terms & conditions and any restriction which an individual candidate may impose.

Service: Means any service which you have requested from us and which we have agreed and confirmed in writing to provide to you.

‘us’ ‘we’ or ‘our’: Means The Royal Meteorological Society (RMetS).

‘you’: Means you, the Recruiter, who we have authorised to use the Job Board Website and services.

Fee: Means any sums payable by you to use the Job Board Website and services.

Order: Means an Order for services via our Job Board Website.

Personal Data: Means a candidate’s personal data as defined under the Data Protection Act 1998, but also including all associated information, documentation and photographs that are provided by the candidate, including any digital based recording generated for or through this Job Board Website or any services offered through it.

2. Placing an Order For Services

2.1 Restrictions may be placed from time to time on the extent to which we accept Orders for Services from specific countries where local laws may restrict the information and services that we are able to provide.

2.2 We may decide not to commence the provision of services to you under any order until any payment required and specified in the order has cleared to us.

2.3 After placing an order, you will receive confirmation of such order through an automated purchase process. Please note that this does not mean that your order has been accepted. Your order constitutes an offer to us to buy to our services. All orders are subject to acceptance by us and we will confirm such acceptance to you by sending you an email that confirming any services are available to you. The contract between us will only be formed when we send you such confirmation.

2.4 The contract will relate only to those services which we have confirmed acceptance of. We are not obliged to supply any other services which may have been part of your order until confirmation of such services has been confirmed in a separate written confirmation.

2.5 By placing an order through our site, you warrant that:

2.5.1 You are legally capable of entering into binding contracts;

2.5.2 You are at least 18 years old.

2.6 Please note that in some cases, we may accept orders as agents on behalf of third party sellers. The resulting legal contract is between you and that third party seller and is subject to the terms and conditions of that third party seller, which they will advise you of directly. You should carefully review their terms and conditions applying to the transaction.

3. Charges & Payment Terms

3.1 When subscribing for a service, you may be required to pay a subscription amount (as specified during the order or service registration or confirmation process) for that service, in which case you shall pay the price for the level of subscription to RMetS which you have selected plus any applicable value added tax which you shall pay in addition when you are due to pay for any service.

3.2 From time to time, more than one service may be offered through our Job Board Website and it is possible that despite our best efforts, some of any services listed on our Job Board Website may be incorrectly priced. We will normally verify prices as part of our confirmation procedure.

3.3 We are under no obligation to prove any service to you at the incorrect (lower) price, even after we have sent you a confirmation, if the pricing error is obvious and unmistakeable and could have reasonably been recognised by you as a mis-pricing.

3.4 Our prices and charges for services are:

3.4.1 Confidential and may not be disclosed by you to any third party;

3.4.2 Liable to change at any time, but changes will not affect Orders in respect of which we have already sent you confirmation.

3.5 Promotional terms may apply to the use of any service from time to time. These do not affect your use of any service and any other offers which may apply, or provide you with additional rights. The promotional terms will only apply for a restricted term and at the end of the term continued use of any service shall be subject to standard charges.

3.6 We may (and you hereby agree) that we may undertake and perform a credit check on you at any point in time.

3.7 Without prejudice to any other right or remedy that RMetS may have, if you fail to pay RMetS on the due date, RMetS may:

3.7.1 Charge interest on such sum outstanding at a rate of 4% above the base rate of Lloyds Bank plc;

3.7.2 Suspend any service until payment has been made in full;

3.7.3 Terminate your use of any service.

4. Authorised Users & Accounts

4.1 When you sign-up to any service, as part of our verification system we will send you access details via email as part of our company verification system. RMetS cannot be held responsible for fraudulent use of the Job Board Website and it is up to you to ensure that all information uploaded or relied upon is accurate.

4.2 You shall maintain adequate security measures to protect the integrity and security of any security identification or password issued to or created by you. This shall include (but not be limited to) limiting access to any third parties who are authorised by you.

4.3 RMetS may audit your use of our Job Board Website. If an audit reveals that use of our Job Board Website has been made by individuals who are not Authorised Users, then, without prejudice to RMetS other rights, you shall disable access to those unauthorised users immediately and shall indemnify RMetS for any loss that is suffered as a result of the breach of these terms.

4.4 You are solely responsible for any and all activities that occur under your account. You agree to notify RMetS immediately upon learning of any unauthorised use of your account or any other breach of security.

4.5 From time to time, RMetS staff may log-in to our Job Board Website or your Account using your password in order to maintain or improve our Job Board Website or any Service, including to assist you with technical issues. You hereby acknowledge and consent to such access.

5. Use Of Any Service & Candidate Database

5.1 The material you are entitled to receive from the candidate database is determined by any services we have agreed to provide to you. On receipt of this material you may:

5.1.1 Use, or download the information provided from the candidate interface and its associated functions for the purpose of finding suitable candidates for specific job vacancies that you or (if you are an employment agency or employment business) your client wish to fill;

5.1.2 Use the information about the individuals contained in the database for the purpose of contacting them in relation to a specific job vacancy;

5.1.3 Use the information only in connection with your own recruitment-related activities and not for any other purpose.

5.2 Database rights and all other applicable copyright and intellectual property rights in the information and all databases on the Job Board Website belong to us. You acknowledge that you do not acquire any rights in the database or its content and that your retention and use of the database and its content is governed by these terms & conditions.

5.3 In certain circumstances, a candidate may request that any or all personal information relating to that candidate is removed from the site and may cease using our services. In these circumstances we will send you a notice requesting that you delete all information, data content and information relating to that candidate and cease using any services in connection with that candidate.

6. Restrictions On Use

6.1 You undertake to supervise and control your access to and use of our Job Board Website and any service to ensure that these are only being used internally by you and always in accordance with these terms & conditions.

6.2 You will not, nor will you allow any third party to:

6.2.1 Copy, modify, adapt, translate or otherwise alter our Job Board Website;

6.2.2 Rent, lease, sell, assign or otherwise transfer right in or to our Job Board Website;

6.2.3 Remove any proprietary notices or labels on our Job Board Website;

6.2.4 Use, post, transmit or introduce any device, software or routine which interferes or attempts to interfere with the operation of our Job Board Website;

6.2.5 Supply, sell or license material from our Job Board Website’s candidate database, or copy it to any other person, including another member of your group of companies;

6.2.6 Download the Job Board Website database through any automated process (eg: ‘scraping’);

6.2.7 Contact the individuals on the database or make or allow any use of the information about those individuals, other than for the purpose of finding suitable candidates for specific job vacancies. You must, at all times, comply with the Data Protection Act 1998 and all subsequent legislation and regulations.

6.3 You will comply with all applicable laws and regulations in your access to and use of RMetS Job Board Website and services.

6.4 You agree that the Job Board Website is the propriety of the RMetS and that by accepting these terms and by using our Job Board Website you agree not to:

6.4.1 Permit a third part not authorised by us to use our Job Board Website;

6.4.2 Provide a similar or competing service to our Job Board Website either directly or together with third parties.

6.5 You agree to permit RMetS and its authorised representatives, at all reasonable times and on reasonable advance notice, to inspect and have access to any information or documentation, and to any records kept pursuant to these terms & conditions, for the purpose of ensuring that you are complying with the terms and conditions.

6.6 You agree to deal fairly and professionally with individuals you may contact using information from the candidate database and not to do anything which may bring RMetS into disrepute. You will indemnify RMetS from and against any claim brought by a candidate or a third party against RMetS arising from your breach of this obligation or any of the terms of this agreement or as a result of your use of any of our services.

7. Fair Usage

7.1 You must not undertake any activity that has an adverse effect on our Job Board Website or any service.

7.2 If in RMetS opinion, you are using or attempting to use the service at excessive levels (such determination to be made solely by RMetS) then RMetS may:

7.2.1 Communicate with you and try to establish the reasons for the high usage and how your usage patterns and habits can be modified to reduce your use of a service to reasonable levels;

7.2.2 Apply management techniques to reduce the impact that your usage is having upon the provision of a service;

7.2.3 Reduce or restrict your capability to use a service;

7.2.4 Revise the charges for any service to an upgraded price plan to reflect the increased and wider use of any service.

8. Warranties & Undertakings

8.1 Provided you notify us in writing that any service does not conform to any agreed specification and such non-conformance is substantial and material to your use of a service or the Job Board Website, we will attempt to replicate and verify such non-conformance.

8.2 If we are able to do so, we will issue a fix, patch or update to correct that non-conformance.

8.3 We do not warrant or make any representation or commitment:

8.3.1 That any service will meet your requirements;

8.3.2 That any service will be uninterrupted or error free, that defects will be corrected, or that any service or any software used herein will be free of viruses or other harmful components;

8.3.3 That the use of any service or any other information will be correct, accurate, up-to-date, complete, fit for purpose or otherwise reliable;

8.3.4 Regarding the use of and/or output from any service of content, correctness, accuracy, reliability or otherwise;

8.3.5 That personal data provided by or regarding candidates will be accurate, complete or valid and we will not accept liability for any error therein;

8.3.6 That access to the RMetS Job Board Website or use or reliance on any service provided through it will be appropriate, available or lawful in all countries.

8.4 The warranties set-out herein are instead of all other warranties, representations or conditions, express or implied, statutory or otherwise, including any implied warranties or satisfactory quality and fitness for a particular purpose.

8.5 No oral or written communications by or on our behalf shall create a warranty or in any way increase the scope of the warranties we have given.

9. Disclaimer

9.1 Our Job Board Website and any other service are provided on an ‘as is’ and ‘as available’ basis without warranty, condition or commitment of any kind, whether express or implied.

9.2 We may provide links on our Job Board Website to the websites of other companies, whether affiliated with us or not. We cannot give any undertaking that products or services you purchase from third party sellers through our Job Board Website, or from companies to whose website we have provided a link on our Job Board Website, will be of satisfactory quality and any such warranties are disclaimed by us absolutely. This disclaimer does not affect your statutory rights against the third party seller. We will notify you when a third party is involved in a transaction, and we may disclose your information related to that transaction to the third party seller.

9.3 The Job Board Website and the information, documents and media contained in it relies upon and may contain, in whole or in part, the advice, opinions, recommendations, information and data produced or developed by the candidate and other parties on behalf of the candidate. The accuracy, validity and completeness of which RMetS cannot verify or be responsible for checking.

9.4 You assume the entire risk in the information provided on or through the Job Board Website and remain responsible for ensuring that ay reports, opinions, recommendations, forecasts or other comments submitted on it, whether or not produced using any service, are accurate and complete.

9.5 It is your responsibility to verify the personal data and any other information regarding a candidate and RMetS does not accept responsibility or liability in respect of any report, media, information, document, photograph or recording that provides incorrect information regarding a candidate and you agree to indemnify RMetS in respect to any loss, cost, expense or damage that we may suffer or incur as a result of, or in connection with any claim by any third party in respect of the same.

9.6 RMetS and/or its respective suppliers may make improvements and/or changes to any service of site at any time, with or without notice.

9.7 Once information has been submitted to candidates it cannot be retracted or withdrawn.

10. Limitation of Liability

10.1 To the maximum extent permitted by applicable law, RMetS disclaims and excludes all liability (whether arising in contract, tort – including negligence, breach or statutory duty or otherwise) arising either directly or indirectly from:

10.1.1 Any inaccuracy, failure of performance, error, omission, interruption, deletion, defect, delay in operation or transmission, computer virus, communication line failure, theft or destruction or unauthorised access to, alteration of, or use of information made available through our Job Board Website;

10.1.2 Any failure by RMetS to perform any obligation caused by any event beyond its reasonable control;

10.1.3 The acts or omissions of Candidates based wholly or partly on information, documents or media that is generated through, or accessible from our Job Board Website;

10.1.4 Any financial or similar loss of any kind, whether caused directly or indirectly, including: loss of profits, business, chargeable time, anticipated savings, goodwill, any business interruption or loss of or corruption to data however caused and whether arising under contract, tort (including negligence), statute or otherwise.

10.2 In addition to the above:

10.2.1 The content presented on this Job Board Website may vary depending upon your browser functionality and limitations and RMetS accepts no liability if you cannot view any part or component of our Job Board Website or cannot access or receive the full functionality of any service;

10.2.2 RMetS reserves the right to change any information on our Job Board Website or provided by any service including, but not limited, to revising and/or deleting features or other information without prior notice. RMetS will not be held liable for any material available at our Job Board Website which is provided by any third party.

10.3 Where any matter gives rise to a valid claim against us, RMetS total liability will be limited to a sum equal to any charges or fees paid to us by you, for the provision of a service.

10.4 Our limitations of liability do not apply to or limit in any way our liability:

10.4.1 For death or personal injury caused by our negligence;

10.4.2 Under Liability for Defective Products section 2(3) of the Consumer Protection Act1987;

10.4.3 For fraud or fraudulent misrepresentation;

10.4.4 For any matter for which it would be illegal for us to exclude, or attempt to exclude, our liability.

10.5 Where you buy any service from a third party seller through the Job Board Website, the seller’s individual liability should be set-out in the sellers terms and conditions.

11. Indemnification

11.1 You agree to indemnify, hold harmless and defend RMetS and any subsidiaries, at your expense, in connection to your use of our services and in connection with any and all third-party claims, actions, proceedings and suits brought against RMetS or any of its officers, directors, employees, agents or affiliates, and all related liabilities, damages, settlements, penalties, fines, costs or expenses (including, without limitation, reasonable legal fees and other litigation expenses) incurred by RMetS or any of its officers, directors, employees, agents or affiliates arising out of or relating to:

11.1.1 Any violation of these Terms & Conditions by your or any users of your account;

11.1.2 Reliance upon any information provided by you which results in a report we produce or work we undertake, being provided and used by third parties;

11.1.3 Unlawful, immoral, incorrect or misleading information that you post on our Job Board Website;

11.1.4 Your violations of applicable laws, rules or regulations in connection with any service. In such a case RMetS will provide you with written notice of such a claim, suit or action. You will co-operate as fully as reasonably required in the defence of any claim. RMetS reserves the right, at its own expense, to assume the exclusive defence and control of any matter subject to indemnification by you.

12. Copyright, Trademark and Intellectual Property Rights

12.1 Any services we provide, including any reports and work produced as a result of our service forms part of our business know how which is made available to you subject to the terms below.

12.2 You acknowledge that all intellectual property rights in our Job Board Website and any service including, but not limited to all patents, copyrights and related rights (including rights in computer software), database rights, design rights, trademarks, service marks, trade names, rights in undisclosed or confidential information (such as business know-how, trade secrets, inventions (whether patentable or not) and internet domain names and other rights of a similar nature (whether registered or unregistered) and all applications for such rights as may exist anywhere in the world and all licences and consents in respect of any or the rights or protections which exist anywhere in the world belong to RMetS or are licensed to RMetS and that a right to use our Job Board Website and services is granted to you and that you have no rights in, or to it or any associated documentation other than to use them in accordance with these terms & conditions, with the exception of the personal data where all rights are retained by the Candidate.

12.3 All contents of our Job Board Website belong to RMetS, all rights reserved and RMetS reserve the right to refuse any advertising on our Job Board Website at our sole discretion.

13. Termination

13.1 Without prejudice to any other rights or remedies to which we are entitled, we may terminate these terms & conditions and your access to and use of any service:

13.1.1 If you are in material breach of these terms & conditions and have not remedied such a breach within ten days of notice specifying the breach and requiring it to be remedied;

13.1.2 If you misuse a service or act in any way which may be to the detriment of our Job Board Website or any services;

13.1.3 If you become bankrupt, insolvent or unable to pay your debts (within the meaning of section 123 of the Insolvency Act 1986), or enter into liquidation, whether voluntary or compulsory (other than for reasons of bona fide amalgamation or reconstruction), pass a resolution for your winding-up, have a receiver or administrator manager, trustee, liquidator or similar officer appointed over the whole or any part of your assets, make an composition or arrangement with your creditors or take or suffer any similar action in consequence of your debts.

13.2 On termination of these terms & conditions for any reason:

13.2.1 All rights granted to you under these terms & conditions will cease.

13.2.2 You must immediately pay to RMetS any sums due under these terms & conditions;

13.2.3 No refunds or repayment of any charges or fees will be made;

13.2.4 You will cease to use our services and your ability to use this service and your ability to use this service will be terminated;

13.2.5 Any and all information previously submitted by you is not recoverable and there will be no obligation upon RMetS to remove or update any data which has been created through or used on the Job Board Website;

13.2.6 You must destroy all originals and copies of any documentation, media or applications which have been downloaded as part of the use of any service and which are in your possession and cease any further use of this service without the express written consent of RMetS;

13.2.7 You must immediately delete or remove any software or links from all computer equipment in your possession related to our Job Board Website.

13.3 Our accrued rights as at termination, or the continuation after termination of any provision expressly stated to survive or implicitly surviving termination shall not be affected or prejudiced.

14. Data Protection & Privacy

14.1 Our use of personal information supplied by users of this Job Board Website is governed by the terms of our Privacy & Cookie Policy.

14.2 If you are an employment agency or an employment business (as defined by the Employment Agencies Act 1973 [‘the Act’]) it is your responsibility to ensure that the use you make of information from our candidate database complies with your obligation under the Act and the various regulations made under it, together with any applicable guidelines. These regulations are currently contained in the Conduct of Employment Agencies and Employment Business Regulations 2004. You agree to comply with the Act ad these regulations as they affect the conduct of your business and the use you make of information on our candidate database.

15. Assignment of Rights & Obligations

15.1 These terms & conditions are binding to you and us and on our respective successors and assigns. You may not transfer, assign, charge or otherwise dispose of a contract, or any of your rights or obligations arising under it, without our prior written consent. We may transfer, assign, charge, sub-contract or otherwise dispose of a contract, or any of our rights or obligations arising under it, at any time during the term of the Contract.

16. Third Party Rights

16.1 These terms and conditions are made for the benefit of the parties to it and (where applicable) their successors and permitted assigns, and are not intended to benefit, or be enforceable by, anyone else.

17. No Partnership or Agency

17.1 Nothing in these terms & conditions is intended to or shall operate to create a partnership between you and us, or authorise a party to act as an agent for the other, and neither party shall have the authority to act in the name or on behalf of or otherwise to bind the other in any way (including, but not limited to, the making of any representation or warranty, the assumption of any obligation or liability and the exercise of any right or power).

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