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Privacy & Cookie Policy

The Royal Meteorological Society (RMetS) is committed to protecting your personal information and other data provided to us via the RMetS Job Board Website.

This Privacy & Cookie Policy (together with our Terms of Use and any other documents referred to within) explains what information RMetS (‘we’) collect about you and how we collet and use your information, including setting-out the circumstances where we could provide it to third parties.

Please read this policy and the separate Terms of Use carefully to understand our views and practices regarding your personal data and how we will treat it.

For the purpose of the Data Protect Act 1998 (the Act), the data controller is The Royal Meteorological Society, a UK registered charity (registered charity no. 208222), whose registered office is: 104 Oxford Road, Reading RG1 7LL.

1. Information We May Collect From You & What We Do With It

1.1 To take advantage of some of our services and the information provided on our Job Board Website, you will be required to log-in or register with the website. We may use your IP address to help diagnose problems with our server and to administer our website. The information will be collected when you register with the Website in order to use any of the services available via the Job Board Website.

1.2 If you choose to advertise on the Job Board Website, certain personal information or data (including credit card and billing information) about you may be captured electronically or otherwise. In the event that such personal information or data is part of your advert, such personal information or data (excluding financial information or credit card or other payment details) will be posted to the Job Board Website as applicable and may be accessed by users of the website.

1.3 We will use the information that we collect to personalise your experience on the Job Board Website, to help you log-on in future and to continue to use the website and to help us select services or materials for inclusion on the Job Board Website that may be of interest to you. We may need to pass your information to third parties who help us to maintain, administer or develop the Job Board Website but, if so, that information is only given to those third parties for that specific purpose.

1.4 We will also monitor traffic patterns and usage of our Job Board Website to help us improve our website design and layout. We may pass this information to our partners, affiliates or other third parties, but it will not contain any personally identifying information.

1.5 If you conduct any transactions through the Job Board Website, details of these transactions that you carry out and of the fulfilment of your orders may be captured, stored and used by us for the purposes described above. Details of your visits to our Job Board Website including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own record or billing purposes or otherwise and the services ad resources that you access may also be captured, stored and used for us for these purposes.

1.6 RMetS may want to contact you to notify you of news about RMetS, changes to the Job Board Website, special events or new services or opportunities that we think may interest you. RMetS may also use your details and information to communicate to you offers for services or goods from other organisations which we think may be of interest to you. However RMetS will not contact you for these purposes unless you authorise us to do so by either ticking the relevant boxes (ie during registration on the Job Board Website) to authorise RMetS to make contact or you provide such authorisation in writing to RMetS or electronically via the Job Board Website (if applicable). If, at any time thereafter you change your mind and would prefer not to be contacted by RMetS (or the third parties described above) to receive such information, please send an email to jobs@rmets.org with an explanation that you no longer wish to receive such information or in the event that you have received an email containing such information, please click on the unsubscribe link set out in that communication. In those circumstance RMetS will not contact you again in relation to the information described above in paragraph 1.5. However, RMetS will still use your details to send you information and communications in relation to the services or products for which you have registered.

1.7 If you want to update any of your information held by RMetS on the Job Board Website, you can either make certain changes online whilst you are logged-in, or you can send an email detailing the requirement amendments to jobs@rmets.org.

1.8 RMetS reserve the right to access and disclose personal data or information to comply with applicable laws and lawful government requests, to operate its systems properly, or to protect itself or its users.

1.9 In addition to the above, we may collect ad process information that you provide by filling in forms on our Job Board Website. This includes information provided at the time of registering to use our Job Board Website, subscribing to our service, posting material or requesting further services. We may also ask you for information when you enter a competition or promotion sponsored by RMetS, and when you report a problem with our Job Board Website.

1.10 If you contact us, we may keep a record of that correspondence. We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.

2. Disclosure Of Your Information With Third Parties

2.1 From time to time, RMetS may choose to pass your details to carefully selected, trusted third parties so that they can also provide you with details of other services or products that might be of interest to you. If you do not wish us to do so, you should follow the procedure set-out in paragraph 1.6 above and we will not provide your information to third parties for such purposes.

2.2 We may also disclose your personal information to third parties:

2.2.1 In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;

2.2.2 If RMetS Job Board Website or substantially all of its assets are acquired by a third party, in which case personal data held by us about our customers will be one of the transferred assets;

2.2.3 If we are under a duty to disclose or share your personal data in order to comply with any legal obligation or in order to enforce or apply our Terms of Use and other agreements;

2.2.4 To protect the rights, property, or safety of RMetS Job Board Website, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

2.3 We follow security procedures as required by the Data Protection Act 1998 (UK) in the storage and disclosure of personal information that you have given to us, to prevent unauthorised access to such information. At times, we my let you know about the products or services provided by carefully selected third parties. We will only deal with partners who comply with the UK Data Protection Act 1998 as amended from time to time and any other applicable data protection legislation or regulations, or with whom we are satisfied have appropriate measures to protect data. However, RMetS shall have no liability to you in respect of any breach of security by a third party.

3. Your Consent

3.1 You acknowledge and agree that:

3.1.1 In the course of using this Job Board Website or registering with it and any services offered via this Job Board Website, certain information about you will be captured electronically or otherwise and transmitted to RMetS and/or, potentially, to any third parties as set-out above or to third parties who host our web servers or assist us in maintain this Job Board Website;

3.1.2 RMetS may send your information outside of the European Economic Area for processing or use in accordance with this Privacy & Cookie Policy.

3.2 You consent to the use, storage or processing of your personal information by RMetS (or any third party RMetS uses for carrying out credit checks and payments) for the purposes of carrying out any credit checks in the event that you enter into any financial transaction with RMetS.

3.3 If ordered by a court of competent jurisdiction to provide any of your personal information collected by RMetS as described in this Privacy & Cookie Policy, you consent to RMetS providing such personal information to that court in accordance with the court’s instructions.

3.4 By using this Job Board Website, you expressly agree to the collection and use of our information as set-out above for the purposes set-out in this Privacy & Cookie Policy.

4. IP Addresses & Cookies – What Are ‘Cookies’ & How Do We Use Them?

4.1 A cookie is a piece of information that a website transfers to the cookie file of the browser on your computer’s hard drive. On visiting the Job Board Website, a cookie will be placed on your computer automatically by RMetS Job Board Website. RMetS may us two type of cookies from time to time: ‘persistent’ cookies and ‘session’ cookies. Session cookies are temporary cookies that remain in the cookie file of your browser until you leave the website and persistent cookies are cookies which remain in the cookie file of your browser for much longer (how long will depend on the lifetime of the specific cookie).

4.2 RMetS uses cookies for monitoring load balancing between its servers whilst you are linked to the Job Board Website to analyse user traffic and to perform weblog audits. Third party advertisers may serve cookies via this website but these are only used to serve advertisements from the website’s advert servers and to track whether thee advertisements are clicked-on by visitors to the website. RMetS may pass the non-personal information collected by its cookies to third parties, but only for the purposes of carrying-out such monitoring, analysis or weblog auditing or for the purposes of tracking the number or anonymous users of the website.

4.3 RMetS does not use its persistent or session cookies to store personal information about you, except to store your login details to save you having to type in your details each time you log-in, and in order to recommend suitable vacancies based on your previous activity on the Job Board Website.

4.4 Most browsers accept cookies automatically but you have the ability to accept/decline cookes by altering the settings in your browser to prevent automatic acceptance of cookies. If you decline/disable cookies you may not be able to use all the interactive features of the Job Board Website or the website may not be available to you.

5. Links To Other Sites

5.1 RMetS Job Board Website may, from time to time contain links to and from the websites of our advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

6. Your Rights

6.1 You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing at any time by contacting us at jobs@rmets.org.

7. Access To Information

7.1 The Data Protection Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.

8. Data Protection Indemnity

8.1 For the purpose of the Data Protection Act 1998, you acknowledge that in the course of your using the services that we provide or advertising goods or services on our Job Board Website, certain personal data about you, your employees, agents or subcontractors or certain personal data of third parties appearing the advertising you have requested to appear on our Job Board Website may be captured electronically or otherwise by us. If this is the case, you will ensure that you have obtained the express consent of any employees, agents, subcontractors or any applicable third parties to the transfer of their personal data to us to use, store and process such personal information for the purposes set out in the Privacy & Cookie Policy, including where such personal data forms part of the advertising and is posted to the Job Board Website for access by users inside and outside the European Economic Area. You shall indemnify RMetS from and against all claims by any employees, agents, subcontractors or any third parties arising out of your failure to obtain the consent described in this paragraph.

9. Changes To Privacy & Cookie Policy

9.1 We reserve the right to add to, or change, the terms of this Privacy & Cookie Policy at our sole discretion, without prior notice to you. If we change this Privacy & Cookie Policy we will post the new Privacy & Cookie Policy on the Job Board Website and it will become effective from the time of posting to the Job Board Website. Please visit this Privacy & Cookie Policy on a regular basis to ensure you have read the latest version and you understand what we do with your information. Wherever possible, we will give you notice of any changes prior to their implementation.

10. Feedback

10.1 If you have any queries or problems in relation to this Privacy & Cookie Policy or regarding the uses to which we put your information, please email us at jobs@rmets.org.

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